How to use PDF documents
What is PDF?
Almost all documents on this website are in Portable Document Format (PDF). PDF is a standard for electronic document distribution.
You will need a a copy of Adobe Reader to read PDF files. This should already be installed on your computer. If not, you can download the software for free from Adobe's website.
PDFs have a number of advantages over other file formats. They are designed for onscreen reading, print well and are virus resistant.
Reading PDF documents
To read a PDF simply click on its link, If you would like to save a permanent copy to your computer click on the 'save a copy' button in the toolbar.
Searching PDF documents
There are two methods for searching for a single word or phrase within a PDF document:
- Press Control + F. This will bring back the first instance of the term you have searched for. You can find further instances by clicking on the ‘next’ button.
- Click on the binoculars icon on the toolbar. This will bring back a list of all instances where the term occurs.
Note that you will only be searching the document that is currently open.
Printing PDF documents
To print a PDF document click the print button in the toolbar. You can print the entire document or selected pages.
Converting PDFs into another format
If you would like to convert a PDF document into another format, such as:
- Microsoft Word document (.DOC)
- plain text file (.TXT)
- an image (.JPG)
you will need to buy a copy of Adobe Acrobat Professional and use the 'Save as' option. See the Adobe website for more information.
About PDF accessibility
If you have version 7 or later of Adobe Reader, you can benefit from accessibility enhancements.
If you are visually impaired, Adobe Reader will read a document aloud to you:
- save a copy of the PDF to your computer
- double click on the document to open it in Adobe Reader
- go to the view menu and use the 'read out aloud' option.
See the Adobe accessibility resource centre for more information.


